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Know who is compliant at every home, without building the report by hand.
For quality and L&D leads in aged care. Ausmed calculates completion by home and role from your training plans. The Audit, Board and Regulatory Standards reports read the same records, ready when the Commission, the board or a facility manager asks.
Book a walkthroughThe compliance report goes wrong long before anyone reads it.
Most providers have the data and still build the report by hand, from an export pasted into a board paper every fortnight or month. Ausmed calculates completion from the live record against your training plans, so those manual steps and their errors drop out.
Leavers still in the numbers
Staff who have left sit in the export, so the completion rate is wrong before anyone does the maths.
In Ausmed
With user synchronisation from your HRIS, Ausmed removes people when HR records them as gone.
Dates that don't line up
A record carries the wrong completion date, or last cycle's.
In Ausmed
Ausmed writes the date to the learning record when the worker finishes, and recurring assignment opens the next cycle on the date you set.
Someone works out the percentage by hand
Every month someone calculates completion by home and by role, using a method that lives in their head.
In Ausmed
Ausmed calculates it against your mandatory training plans, the same way every month, whoever runs the report.
Face-to-face training on a separate sheet
Homes record fire drills and manual handling sessions on paper, so the report misses them.
In Ausmed
Attendance a facilitator marks in Events, or a session you add as a learning record, counts towards the same requirement as a module.
Coverage nobody can show
The board asks which Standards the training covers, and nobody has done the mapping.
In Ausmed
The Regulatory Standards report maps learning records to the Strengthened Standards and shows coverage and gaps on demand.
Homes you can’t compare
Each home reports its own way, so the group figure averages numbers that don't measure the same thing.
In Ausmed
The Team / Location Report compares every home month on month, from the same records and the same rules.
Reporting in practice
All answers come from the same live record.
When the board, a facility manager and an assessor each work from a different export, their figures disagree and someone has to explain why. Read every answer from one record, calculated one way, and the figures match.
See it with your own homesWho at this home has completed SIRS and fire safety training, read from the live record on the day.
Ausmed counts completion by home and by role against your mandatory training plans, with no spreadsheet in between.
A structured Board Report for the month or quarter, and Ausmed keeps each earlier report for comparison.
What falls due soon, by site, team and role, so a manager can act before it becomes overdue.
Whether new starters at each home are completing their induction training by its due date.
“Our leaders know and trust the information coming from Ausmed.”
Ian Wyman, Capability Development and Learning Manager, Infinite Care
One follow up list
The Workroom shows staff who haven't completed training by its due date.
From that list a manager can send a reminder, grant an extension, mark a requirement complete, or skip where it doesn't apply. Each action stays on the record.
Before it gets that far, reminders go out to the worker before a requirement falls due and again when it's overdue. Ausmed counts compliance against your mandatory training plans only, so optional learning doesn't inflate the figure.
Learning management
Answer the board's Standards questions
The Regulatory Standards report maps learning records to the Strengthened Aged Care Quality Standards. Download it by team, job role, facility or standard, and see where the training sits and where the gaps are, before an assessor finds them.
Mapping shows coverage and gaps. Compliance still depends on what workers do with the training, so for the skills that need observing, the competency sign-off in Ausmed Competency™ sits on the same worker record.
Measure every home the same way, side by side.
When each home reports its own way, a group figure hides the home that's behind.
The Team / Location Report compares every team or location month on month, from the same records and the same rules. A gap between two homes is then a real one.
Set compliance targets in your board and team reports and track each home against them. To take the figures elsewhere, export them as CSV or PDF, or bring the data into your own BI tools through the Ausmed APIs.
Multi-site operationsPart of the Ausmed Workforce Capability System
Compliance reporting runs on Ausmed.
Ausmed Learn™
Ausmed works out completion from each worker’s training plan. The Workroom lists who still needs chasing, and the Regulatory Standards report shows coverage by Standard.
Ausmed Learn™Ausmed Analytics™
Audit, Board and Team / Location Reports, compared across homes and kept month by month.
Ausmed Analytics™Ausmed Policy™
Ausmed records which version of each policy every worker has acknowledged. Board Reports show policy compliance next to training.
Ausmed Policy™Strengthened Aged Care Quality Standards · Outcome 2.9
Show the review, what you changed, and whether it worked.
An assessor testing Action 2.9.5 looks for a review on a cycle you can show, and a record of what changed as a result.
Action 2.9.5
The provider regularly reviews and improves the effectiveness of the training system.
Measure how well the training works
Knowledge Verification Impact Insights report what workers already knew and the training time saved. The Regulatory Standards report shows coverage and gaps against each Standard.
Find where it falls short
The Team / Location Report compares every home month on month, so a home or role that keeps falling behind stands out.
Change the training system
Add or change a requirement in the training plan, or assign training to the home or role involved. The assignment and each completion are dated on the worker’s record.
Check the change worked
The following month’s reports show whether the gap closed. Ausmed keeps every Board Report, so you can show the figures from before and after the change.
Let’s talk
Bring the compliance report you produce every month, and we'll show you where each number in it would come from in Ausmed.
Frequently asked questions
Can we report on training done outside Ausmed?
Yes. Add learning completed elsewhere, including face-to-face sessions and training from before a worker joined, as a record against the worker, and it counts in the same report.
Does the Audit Report show compliance by Standard?
The by-Standard view is the Regulatory Standards report in Ausmed Learn™, which maps learning records to the Strengthened Standards. The Audit Report sets results out by job role, requirement and staff member.
Can we get the data into Power BI or our own reporting?
Yes. Export reports as CSV or PDF, or pull the data through the API into your own BI tools.
Do Analytics reports include competency results?
No. Ausmed Competency™ reports competency results itself, with dashboards of competent and not yet competent by team, role or location.